Constitution

12. Formation

13. Term of Office

14. Reappointment

15. Functions of Officers

16. Election of the Executive Committee

17. Meetings of the Executive Committee

18. Sub-Committees and Bylaws

19. General Meeting

20. Special Interest Groups

21. Bylaws for Special Interest Groups

22. Secretariat

23. Bylaws of the Secretariat

24. Amendment to the Constitution

4. Functions

  In order to attain the objective of Article 2, the Association shall do the following activities:

      i. organization of the Annual Meeting;

      ii. organization or co-organization of meetings such as workshop, conferences, etc.;

      iii. publication of the Journal of the Association, Bangladesh Journal of Regional Science and other periodical publications;

      iv. cooperation with related associations/institutions both within and beyond Bangladesh;

      v. promotion of research and scientific survey;

      vi. all other activities necessary for attainment of the object. 

5. Category

  The Association is composed of regular, institutional, and honorable members. 

6. Qualification

  6.1  A regular member shall be an individual of learning and experience in the field of the Association or in the related fields, who has completed the prescribed procedure.

  6.2  An institutional member shall be an institute or organization registered under the legal framework of the country, or its equivalent, who agrees with the objective of the Association, or supports the activities of the Association, and has completed the prescribed procedure.

  6.3  An honorary member shall be an individual or an organization, who or which has accomplished a great achievement in the field of the Association, and has completed the prescribed procedure through recommendation of the Executive Committee of the Association.

7. Membership fee

  7.1  Regular members and the institutional members must both pay the prescribed membership fees.

  7.2  Honorary members shall be exempted from paying membership fees.

  7.3  The membership fee once paid shall never be refunded irrespective of reason.

8. Admission and withdrawal

  8.1  An individual or an organization wishing to join the Association shall submit an application for membership of the Association in the prescribed form. Membership shall be subject to the approval of the Executive Committee.

  8.2  A regular or institutional member of the Association who wishing to withdraw from the Association shall submit a notice of withdrawal (referring to a reason) for approval of the Executive Committee.

9. Lapse of membership

  The membership of the Association shall lapse for any of the following reasons:

     i. withdrawal;

    ii. death or disappearance of the regular member, or dissolution of the institutional member;

    iii. expulsion.

10. Expulsion

  A member may be expelled from the Association through a resolution of the Executive Committee if either of the following items does apply:

    i. when the membership fee is unpaid;

    ii. when the member does not fulfill member’s obligation;

    iii. when the member defames the Association, or acts against its objectives.

11. Advantages of membership

  Members shall have the right to enjoy the following advantages:

    i. to receive a subscription for the Journal of the Association, Bangladesh Journal of Regional Science, and issues of the Newsletter, etc.;

    ii. to submit  articles for publication in the Journal, Newsletter, etc.;

    iii. to participate in the Annual Meeting, workshop, institutes, etc., which are organized by the Association.

12. Formation

  12.1 The Executive Committee (EC) shall carry out the functions and run the affairs of the association.

  12.2  The committee will be comprised of a maximum of twenty five (25) individuals all of whom must be regular members of the Association.

  12.3  The formation of the Executive Committee shall be as follows

Position	Number
President	1
Vice President (I)	1
Vice President (II)	1
Executive Secretary	1
Joint Secretary I	1
Joint Secretary II	1
Joint Secretary III	1
Treasurer	1

Member

Not more than 19

13. Term of Office

  The term of office of the Executive Committee is two years.

14. Reappointment

  14.1 The President, Vice-presidents, and Executive Secretary may each serve several terms of office through reappointment, but the period of office of thus reappointed individuals in the same role shall be no more than six consecutive years in total.

  14.2 The members may serve for several terms of office through reappointment.

15. Functions of Officers

  15.1 The President, representing the Association, is wholly responsible for its business.

  15.2 The Vice-presidents shall act as advisors to the President,

  15.3  Vice President (I) shall act for the President when he is out of station or absent from a duly called meeting, and Vice President (II) shall act for the Vice-President (I) if the latter is out of station or absent from a duly called meeting.

  15.4 The members of the Executive Committee, acting as advisors to the President and Vice-presidents, shall control the business of the Association.

  15.5 The Auditors shall audit the management of business, and shall inspect the accounts of the Association.

16. Election of the Executive Committee

  16.1 The President, Vice-presidents, Executive Secretary, Joint Secretary and Treasurer shall be elected by the members of the Executive Committee from among themselves.

  16.2 The members of the Executive Committee shall be appointed through an approval of the General Meeting of the Association from the list of regular members, which shall be made up through the ballot taken by the members.

17. Meetings of the Executive Committee

  17.1 The ordinary meeting of the Executive Committee shall be convened by the President three times or more every year in principle.

  17.2 The President must convene an extraordinary meeting of the Executive Committee without delay when one third or more of the present EC members make the demand specifying agenda items of the meeting by letter.

  17.3 The President shall preside over general meetings and the ordinary meetings of the Executive Committee.

  17.4 The presiding officer of the extraordinary general meeting shall be elected from among the Officers present other than the Auditors.

  17.5 The presence of one third or more of the present members of the Executive Committee shall make a quorum of the meeting of the Executive Committee. Those members of the Executive Committee who have submitted letters expressing inability to attend but supporting the decisions of the meeting in advance shall be counted among the present members.

  17.6 All matters in the meeting of the Executive Committee shall be decided by a majority of the members of the Executive Committee present (unless directed otherwise in the Constitution) and in case of a tie, the presiding officer shall decide the issue.

  17.7 If the General Meeting of the Association is to be held, the President must convene a regular meeting of the Executive Committee within seven days before it irrespective of the provision of Article 17.1.

18. Sub-Committees and Bylaws

  18.1  The Executive Committee may form sub-committees as and where necessary

  18.2 The organization and management of the Sub-Committees shall be regulated by bylaws formed through an approval of the Executive Committee.

19. General Meeting

  19.1 The President, with the advice of the Executive Committee of the Association shall convene the Annual General Meeting within the period of each calendar year.

  19.2 An extraordinary General Meeting shall be convened within a month upon the demand of the Executive Committee.

  19.3 The President shall preside at the Annual General Meeting.

  19.4 The Executive Committee shall elect the presiding officer of the extraordinary General Meeting from among the members of the Association on each occasion.

  19.5 The following matters for decision must be laid on the table of the Annual General Meeting, and shall be given its approval:

    i. Report of the Executive Secretary on the activities of the association to be presented by him; 

    ii. Report of Audit (prepared by the Auditor) to be presented by the Treasurer;

    iii. all the other necessary items, which have been approved by the Executive Committee

  19.6 The presence of one-fifth or more of the members of the Association shall make a quorum of the General Meeting.

  19.7 All matters in the General Meeting shall be decided by a majority of the members present, except as elsewhere provided in the Constitution.

  19.8 For an extraordinary reason such as cancellation of the Annual General Meeting, the matters in Article 19.5, which should have been otherwise decided by the Annual General Meeting, may be approved by a majority of the members by postal intimation provided that the matters for decision have been mailed to the members in writing by post with a period of notification of thirty or more days.

  19.9 The members of the Association shall be informed of the outline proceedings    of the General Meeting and the matters settled by it.

20. Special Interest Groups

  Special Interest Group(s) of the Association may be formed for special research areas in order to make academic contributions towards the promotion of the objective of the association.

21. Bylaws for Special Interest Groups

The management of the Special Interest Group(s) shall be regulated by bylaws approved by the Executive Committee.

22. Secretariat

  22.1 The Association will have a Secretariat for the execution of its functions and business.

  22.2 The association may employ staff for the Secretariat.

  22.3 The selection of the staff shall be made by the Executive Committee.

23. Bylaws of the Secretariat

  The activities of the Secretariat and its management shall be regulated by bylaws approved by the Executive Committee.

24. Amendment to the Constitution

  Amendments to this Constitution shall be initiated by either the Executive Committee, or twenty or more members who have submitted a written application, through a concurring vote of two-thirds or more of the members of the Executive Committee present at the meeting of the Executive Committee. The proposed amendments shall then be submitted to the members of the Association for ratification, which shall require the affirmative vote of a two-third majority of all votes cast at a General Meeting where the ratification is sought. The voting at the General Meeting may be substituted with voting by mail. Regulations concerning voting by mail shall be fixed by framing bylaws.